We are seeking a highly organized and detail-oriented Office Manager to oversee administrative operations in our construction painting company in New Haven CT. This role ensures the smooth running of the office, supports project coordination, and assists with scheduling, customer service, and financial tasks. The ideal candidate has experience in construction or painting industry administration, excels in multitasking, and possesses strong communication skills. 

Monday – Friday  

$60,000-$65,000 a year 

Key Responsibilities: 

• Manage daily office operations, including correspondence, filing, and supply ordering. 

• Handle phone calls, emails, and inquiries from clients, vendors, and team members. 

• Maintain organized records for contracts, permits, and project documentation. 

• Assist with invoicing, accounts payable/receivable, and processing payments. 

• Support payroll processing by tracking employee hours and job costs. 

• Assist with preparing proposals, contracts, and estimates as needed. 

• Ensure a professional and friendly office environment for employees and visitors. 

• Order all the office supplies 

Qualifications: 

• 3+ years in office management, preferably in construction,  

• Strong organizational, multitasking, and problem-solving abilities. 

• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with QuickBooks  

• Excellent verbal and written communication skills. 

• Ability to work collaboratively with field crews, project managers, and customers. 

Benefits: 

• Competitive salary based on experience. 

• Paid time off and holidays. 

• Health insurance options.